​CLIMACT, a leading Energy & Climate Change consulting company based in Louvain-la-Neuve and offering a cowork space in Brussels, is looking for potential candidates (M/F/X) to fill in an open position, starting as soon as possible.

Role and responsibilities : 

The position includes the following responsibilities :

Office management

• Provide adequate administrative support to the team (40 staff members) ;
• Manage company resources (insurances, IT services, office equipment & supplies …) ;
• Manage registrations for seminars, events ;
• Manage bookings of meeting rooms and travels ;
• Support the organization of off-site & team building events ;
• Receive and dispatch the incoming calls and general mailings ;
• Manage the office infrastructure, including placing orders and price negotiations.

Finance support

• Follow-up of payments and recalls ;
• Collaborate with the external accountant, for invoices and bank relationship ; 
• Gather and check the expense statements ;
• Give support for documentation and follow up of granted subsidies ;
• Look for other potential public aids..

Sales support​

• Support outgoing proposals (filling documents, certifications…) ;
• Support on public and EU tender (administration, preparation and process) ;
• Follow up of project “post mortem” ;
• CRM management and its updating (mainly contact and company information).

 HR support 

• Provide operational support in HR activities (mainly management of extra legal benefits).
• Interact with Social Secretariat and administration ;
• Collect info on relevant requests and subscriptions for the team: documentation and training ;
• Help to develop a training plan ;
• Maintain good contacts with universities for interns recruitments ;
• Question the existing policies (sounding board).

Profile : 

Potential applicants should present the following experience and skills : 

• Proactive, initiative and action oriented, rigorous and organized.
• Great sense of responsibility and confidentiality.
• Adapt easily.
• Good communication skills and good presentation.
• Ability to identify problems and provide solutions.
• Knowledge of accounting and payroll processes..
• Knowledge of Odoo is nice to have.
• Bilingual French and English with a good command of Dutch. 
• 5 years of successful experience in a similar position..